Grant management and the management of grants is a challenging, complex and time-consuming process. Eximium is a specialist business systems consultancy and we help grant makers and grant awarding agencies get more from their existing systems and build new software solutions to work exactly the way our clients want them to.
Grant Management Process
The typical grant management process lifecycle contains program design, delivery, grant promotion, assessment and means testing, awarding of applications, payment of funds, through assisting grantees - as well as accounting and evaluation.
Today the process is even more challenging because agencies and grant makers are expected to arrange, assess and evaluate an increasing number of grants, while also adhering to grant best practices. The process can be document and workflow intensive, whilst there remains a need to allow applicants to self manage their applications, both online and on paper.
These additional requirements for additional grant management process agility come at a time where government departments are setting targets for cost reductions and greater working efficiency.
The movement away from an ad-hoc systems approach to grant process management is now well established, with one of the key benefits being the a reduction in the costs of managing those disparate systems. Today, grants and program managers are looking for all an encompassing system solution that incorporate an end-to-end approach to manage their significant and increasing grants management activity.
Grant Management Systems
The requirement for bespoke grant management systems that provide an end-to-end solution across the whole of the grant life cycle process has never been clearer. Government departments and agencies are under increased pressure to arrange, assess and evaluate a growing number and value of grants with the increased need for transparency and accountability to prove the success of granting programs.
However most grants management processes are split across multiple independent systems ranging from customer relationship management (CRM), through to project and portfolio management (PPM), as well as enterprise resource planning (ERP) software.
The stand-alone nature of using disparate multiple systems can make it difficult to administer grants with ease and leads to a number of typical problem areas and “pinch points” that restrict the grant process flow, drive inefficiency and additional costs such as:
• duplication of activities
• manual intervention via paper based work and spreadsheets
• constant requirement for resource consuming management and assessment of granting stage progress
• a lack of real time information
• increased levels of applicant and recipient contact by phone and email
• labour intensive and slow reporting functionality
• time-consuming process to assess the true cost and outcomes of granting programs
“Disconnected” grant management systems also hinder the ability to accurately analyse the true cost and overall outcomes of granting programs at a time when Grant Management bodies are under intense government led pressure to minimise grant making costs – click here to read the recent DCMS findings report on National Lottery Distributor Costs.
Click here for information on Eximium's Grant Management Software Solutions
If you are looking for an effective grant management solution then simply call one of our team on 01582 439720 for further information, or alternatively leave us your details and describe the challenge you are facing at the moment using the form opposite - simply add you details to the form and one of our team will contact you shortly for a no-obligation discussion.
